🧐 Privacy Policy

At Comms Club Podcast, we value your privacy and are committed to protecting your personal data. This Privacy Policy outlines how we collect, use, and protect your information when you visit our website or interact with our services.

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1. Information We Collect

• Contact Information: When you fill out our "Contact Us" form, we collect personal information such as your name and email address to facilitate two-way communication.

• Analytical Data: We collect analytical data using Google Analytics and Facebook Pixel to better understand site usage and improve the user experience.

• Cookies and Tracking: We use cookies to provide a better browsing experience, personalise content, and retarget users with ads. For more details, please review our Cookie Policy.

• Guest Information: When you apply or agree to be a guest on the Comms Club Podcast, we may collect additional information including your name, contact details, professional title, social media handles, biographical details, and campaign preferences. We also collect audio/video recordings made during the episode.
   

2. How We Use Your Information

• Two-Way Communication: We use the information provided via the "Contact Us" form to respond to user inquiries directly.

• Marketing and Retargeting: Analytical data may be used to retarget ads and provide content and promotional updates through platforms like Facebook and Google.

• Site Improvements: We use analytical data to understand how visitors engage with our website and to make ongoing improvements.

• Podcast Participation: Guest information is used solely for the production, promotion, and publication of podcast episodes. This may include:

  • Creating promotional content for social media and the website

  • Crediting you as a guest in episode descriptions and promotional posts

  • Sharing your episode on podcast platforms (e.g. Spotify, Apple Podcasts)

  • Optional guest quotes, images, and episode-related assets
     

3. Data Storage and Security

• Storage Locations: Personal data collected is stored on our website server (hosted on Wix) and protected by password access. Analytical data is securely stored with Google Analytics and Facebook.

• Security Measures: We are committed to safeguarding your data. While we implement reasonable security measures, we cannot guarantee absolute security due to the nature of online data storage.

• Guest Data: Audio and video files are stored securely via [your recording platform—e.g., Zoom or SquadCast] and cloud services used for podcast production (e.g. Google Drive). Consent forms and campaign submissions are stored in Google Workspace under password protection.
   

4. Data Sharing

• Third-Party Analytics: We share website usage data with Google Analytics and Facebook Pixel. This data is used to analyse site traffic and enhance marketing efforts. We do not share personal contact information with third parties without your explicit consent.

• We do not share guest data or contact information with third parties without consent. Your name, voice, likeness, and professional bio may be publicly shared only in connection with the podcast episode you’ve agreed to participate in.

 

5. Your Rights

Under UK GDPR, you have the right to:

• Access your data and request copies.

• Request corrections or deletions of your personal data.

• Restrict or object to certain data processing activities,
  including marketing.

To exercise any of these rights, please use the "Data Requests" form at the

bottom of this page.
 

6. Policy Updates

We may update this Privacy Policy periodically to reflect changes in our

practices or legal requirements. Notifications of updates will be posted via a

website slider, and we may remind users on social media to check the latest

version. Please review this page regularly to stay informed of any changes.

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7. Podcast Guests
If you're participating in the Comms Club Podcast, additional permissions are

collected through our guest consent form. This ensures we have your approval to use your name, likeness, and recordings as part of our content and promotion. You can contact us at any time if you have questions or wish to amend your preferences.

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8. Contact Us

For questions regarding this Privacy Policy or to make requests related to your data, please use the "Data Requests" form below.